EVENTS AND ACTIVITIES


Engage!

What are you waiting for?

Check out the Collin College involvement fair, Engage! You will have the opportunity to explore opportunities to be involved outside of your academics by connecting with student organizations, departments, and other students! 

Student organizations who would like to register for a table can complete the online registration form listed in the "forms" tab on their organization's OrgSync portal.


Finance Workshop

All Advisors, Presidents, and Treasurers are required to attend a Financial Workshop, hosted by Student Life. Workshops will be offered in the month of September at all campuses (dates will be published soon!)

The participants will complete the Agency Account Set-Up Form during the workshop. Therefore, the Agency Account Set-Up Form will no longer be available online through OrgSync.

IMPORTANT: Organizations may not access their Agency Accounts until they have attended a workshop without prior approval from Student Life.



Officer Mixer

Student Life hosts an exclusive event for student organization officers each fall semester!  The Officer Mixer gives officers a chance to connect with others throughout the Collin College district.

Bounce ideas off each other.  Explore collaboration opportunities.  Share common successes.  Discuss difficulties and challenges.  Most of all, have fun!


The FESTIVAL

Student Life recognizes student organization members, officers, and advisors for their involvement and leadership within a Collin College student organization!  This event occurs annually during the month of May.

Carnival Food… Photo Opportunities… Inflatable Games… Festival Talent… So Much More!


Student Organization Events

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November 2017

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  • Student Engagement General
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Event Planning Timeline

 By 90 days before the event:

· If using an on-campus space for your event, submit an event request form

· Process an entertainment/service contract with Student Life if you are paying a guest.

· Request Public Performance Rights for if you are showing a movie.

· If using a large venue space for your event, provide all space set-up needs to the Conference Center staff


 By 60 days before the event:

· If you plan to seek funds for your event from the Student Activity Fee Advisory committee, submit a Funding Request

· Develop publicity timeline for event.

· Begin designing event flyers, posters, and promotional materials for your event.

· Order necessary supplies for your event.


 By 30 days before the event:

· Finalize all event details with Conference Center and/or HelpDesk (if applicable)

· Order food from American Food & Vending. If using SAFAC funds for event food, you must contact American Food and Vending for the right of first refusal.  Therefore, they must be your first choice as a vendor, unless they say that they would like you to contract with another vendor.

· Print paper promotion products through Student Life or Printing Express at the Spring Creek Campus

· Submit a request to advertise your event on CougarCal and CougarVision

· Create an event program if needed

· Submit an Event Request form for promotional vendor tables


 By 15 business days before the event:

· Determine volunteer needs and create a sign-up

· Promote your event on Social Media

· Confirm food order through American Food & Vending

· Create and distribute advertising to Campus News Bulletin Boards by bringing fliers to Student Life

· Send detailed script and instructions to Conference Center staff if more than one act is performing


 Week of event:

· Confirm facility set-up and prodution needs with Conference Center staff and/or Media Services if needed

· Confirm hospitality and day-of-event needs for performers

· Create Day-of-Event Itinerary

· Get water/snacks for performers

· Send confirmation emails to volunteers, performers, etc.


 Day of event:

· Check-in with Conference Center staff or appropriate contact

· Set-up volunteer sign-in

· Count event attendance

· Clean up space to best of your ability

· Check-out with University Center Building Manager or appropriate contact


 After Event:

· Reflect on your event and determine its success

· Send thank you notes to volunteers and others involved